This site uses cookies. To find out more, see our Cookies Policy

Docketing Assistant in Washington, DC at Lucas Group

Date Posted: 10/20/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Job Type:
  • Experience:
    3 to 5 years
  • Date Posted:
    10/20/2018

Job Description

Docketing Assistant - Washington, DC
Our law firm client is looking for a Docketing Assistant to join their team. The position is a perm or temp to perm opportunity with a prestigious IP boutique in Washington, DC.

POSITION SUMMARY: The Docketing Assistant is responsible for analyzing all incoming correspondence and PTO filings related to IP matters handled by the firm and ensuring that the firm's primary docketing system is updated accordingly through use of independent date calculation along with use of the firm's computerized docketing system. This position is also responsible for assisting with the intake of matters originating in the firm (new matters) and matters transferring into the firm, including conducting an initial and page-by-page review of incoming matters and entering open deadlines into the firm's docket system.
DUTIES AND RESPONSIBILITIES:
• Process all New File Information Forms for all U.S. and foreign patent, trademark and copyright cases, general files, IP litigation and PTO litigation files, within established department procedures and service level agreements, i.e., within one-business day of receipt, including assigning new file numbers and entering complete data from the new file forms into appropriate docketing systems.
• Review and verify data entry information on new and existing matters to ensure data integrity and compliance with Firm policies, procedures and schedules.
• Process corrections/revisions of docket related information in firm databases and department records as instructed.
• Process renumbering requests and docket updates for matters related to Change Matter requests.
• Process and docket due dates for all incoming correspondence related to U.S. and foreign matters as instructed and on a daily basis in accordance with department procedures and service level agreements.
• Prepare, maintain and submit to docketing administration daily, weekly, monthly statistical reports of work production relating to docket discrepancies, work volume and the opening of new matters as required by supervisor/managers.
• Provide assistance for special departmental projects as assigned, including assisting with the data entry of new/transfer in U.S. and foreign, patent, trademark, PTO litigation, interference and litigation case data.
• Attend Docketing, Practice Support System's and firm-wide trainings as requested.
• Achieve and maintain a high level of quality by reviewing all data entry in accordance with department polices and service level agreements.
• Achieve and maintain a high level of proficiency in the use of the database systems.
• Acquire and maintain advance knowledge of U.S. patent and trademark laws and regulations pertaining to filing requirements, prosecution requirements, annuity and tax laws, renewal data, expiration data, etc.
• Maintain strict confidentiality of all documentation processed in the Docketing Department.
• Draft correspondence and communications relating to the docketing systems as necessary.
• Interact with staff and legal personnel on a daily basis.
• Assist as a backup in other areas of the Docketing Department as necessary.
• Miscellaneous other duties as assigned by Manager of Practice Support Systems.
• Must be flexible to work overtime on an as needed basis.
• Some lifting required.
POSITION REQUIREMENTS:
• 3-5 years Office Administration experience required, 1-3 years IP docketing experience preferred. High School Graduate, 2 years college preferred.
• Team player capable of working effectively with all levels of staff.
• Excellent communication skills both verbal and written are required. Should also possess strong customer service skills and the ability to work at a fast pace.
• Must be a problem-solver who works well under pressure, have excellent attention to details, be flexible to change and varying workloads and be able to learn and retain new information.
• Proven organizational skills are a must.
• Individual must be familiar with formatting reports and spreadsheets and capable of formatting form letters.
• Working knowledge of Windows-based software applications, Document/File Management Systems and Intellectual Property Management Systems (docketing databases).
• Highly motivated, pleasant individual with professional personality and appearance.
• Must be able to exercise independence and good judgment.